What is a First Aid Audit?
A first aid audit is a comprehensive review of your workplace's first aid provisions to ensure compliance with WHS regulations. It goes beyond a simple kit inspection — it evaluates your entire first aid system including kits, trained personnel, documentation, and emergency procedures.
Regular audits help identify gaps before a regulator does, reduce risk, and ensure you can demonstrate due diligence in the event of an incident.
Audit Checklist — 7 Categories
1. First Aider Coverage
| Check | Requirement | ✓ / ✗ |
|---|---|---|
| Correct number of first aiders | 1:50 low risk, 1:25 high risk, 1:10 remote | |
| First aiders present on all shifts | Coverage during all working hours | |
| First aider details displayed | Names, locations, contact details posted |
2. Training Currency
| Check | Requirement | ✓ / ✗ |
|---|---|---|
| HLTAID011 current | All first aiders within 3-year validity | |
| HLTAID009 CPR refreshed | All first aiders within 12-month refresh | |
| Certificate copies on file | Copies retained for each first aider | |
| Upcoming expiries identified | Renewals scheduled before expiry |
3. First Aid Kits
| Check | Requirement | ✓ / ✗ |
|---|---|---|
| Sufficient number of kits | Minimum 1 per workplace, more for large/multi-level sites | |
| Kits accessible | Within 2-minute walk, not locked or blocked | |
| Kits clearly signed | White cross on green background (AS 1319) | |
| Contents complete | All items present per contents checklist | |
| No expired items | All items within expiry date | |
| Container in good condition | Clean, waterproof, appropriate size |
4. Inspection Records
| Check | Requirement | ✓ / ✗ |
|---|---|---|
| Regular inspections conducted | After each use and at least every 12 months (Code minimum); every 3 months is common practice | |
| Records complete | Date, inspector, findings, actions documented | |
| Records retained | Kept for minimum 5 years | |
| Post-use restocking | Kits restocked after each use |
5. Emergency Plan
| Check | Requirement | ✓ / ✗ |
|---|---|---|
| Emergency plan exists | Written plan covering all emergency types | |
| Plan tested | Regular drills conducted and documented | |
| Workers informed | All workers know the plan and their role | |
| Emergency contacts displayed | 000, regulator, nearest hospital |
6. Incident Records
| Check | Requirement | ✓ / ✗ |
|---|---|---|
| Register of injuries maintained | All workplace injuries/illnesses recorded | |
| Notifiable incidents reported | Death, serious injury, dangerous incidents reported to regulator | |
| Records retained | Minimum 5 years (30 years for exposure records) |
7. Facilities
| Check | Requirement | ✓ / ✗ |
|---|---|---|
| First aid room (if applicable) | Required at 200+ workers (low risk) or 100+ (high risk) | |
| AED considered | Risk assessment conducted, AED provided if appropriate | |
| Eye wash station (if applicable) | Required where chemical splash risk exists |
Audit Scoring
Score each category to calculate your overall compliance level:
Compliant
Your first aid provisions meet WHS requirements. Continue regular inspections and training renewals.
Needs Improvement
Some gaps exist. Address missing items, expired training, or documentation gaps within 30 days.
Non-Compliant
Significant gaps. Immediate action required — prioritise first aider training, kit restocking, and documentation.
First Aid Kit Audit App vs Spreadsheet
FirstAidLog is a first aid kit audit app for Australian workplaces. Scan the QR label on a kit, tick off each item, record expiry dates and restocks, and get a dated report and inspection certificate for every kit. The table below shows what changes compared with a spreadsheet.
| Feature | Spreadsheet | FirstAidLog |
|---|---|---|
| Expiry tracking | Manual date entry + calendar reminders | Automatic alerts when items expiring |
| Inspection scheduling | Calendar reminders per kit | Each kit on its own schedule (monthly, quarterly, 6-monthly or yearly) |
| Inspection evidence | Separate folders and sign-off sheets | A dated record of every item checked and who checked it |
| Multi-site management | Multiple spreadsheets | Single dashboard, all sites |
| Audit reports | Manual compilation | One-click PDF/CSV export |
| Training certificates | File cabinet + spreadsheet | Digital certificate store with expiry alerts |
| Compliance score | Manual calculation | Real-time compliance dashboard |
Track It All With FirstAidLog
Stop using spreadsheets. Automate kit tracking, inspections, expiry monitoring, and compliance reporting.
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