First Aid Kit Audit Template

What is a First Aid Audit?

A first aid audit is a comprehensive review of your workplace's first aid provisions to ensure compliance with WHS regulations. It goes beyond a simple kit inspection — it evaluates your entire first aid system including kits, trained personnel, documentation, and emergency procedures.

Regular audits help identify gaps before a regulator does, reduce risk, and ensure you can demonstrate due diligence in the event of an incident.

Audit Checklist — 7 Categories

1. First Aider Coverage

Check	Requirement	✓ / ✗
Correct number of first aiders	1:50 low risk, 1:25 high risk, 1:10 remote
First aiders present on all shifts	Coverage during all working hours
First aider details displayed	Names, locations, contact details posted

2. Training Currency

Check	Requirement	✓ / ✗
HLTAID011 current	All first aiders within 3-year validity
HLTAID009 CPR refreshed	All first aiders within 12-month refresh
Certificate copies on file	Copies retained for each first aider
Upcoming expiries identified	Renewals scheduled before expiry

3. First Aid Kits

Check	Requirement	✓ / ✗
Sufficient number of kits	Minimum 1 per workplace, more for large/multi-level sites
Kits accessible	Within 2-minute walk, not locked or blocked
Kits clearly signed	White cross on green background (AS 1319)
Contents complete	All items present per contents checklist
No expired items	All items within expiry date
Container in good condition	Clean, waterproof, appropriate size

4. Inspection Records

Check	Requirement	✓ / ✗
Regular inspections conducted	At least quarterly (every 90 days)
Records complete	Date, inspector, findings, actions documented
Records retained	Kept for minimum 5 years
Post-use restocking	Kits restocked after each use

5. Emergency Plan

Check	Requirement	✓ / ✗
Emergency plan exists	Written plan covering all emergency types
Plan tested	Regular drills conducted and documented
Workers informed	All workers know the plan and their role
Emergency contacts displayed	000, regulator, nearest hospital

6. Incident Records

Check	Requirement	✓ / ✗
Register of injuries maintained	All workplace injuries/illnesses recorded
Notifiable incidents reported	Death, serious injury, dangerous incidents reported to regulator
Records retained	Minimum 5 years (30 years for exposure records)

7. Facilities

Check	Requirement	✓ / ✗
First aid room (if applicable)	Required at 200+ workers (low risk) or 100+ (high risk)
AED considered	Risk assessment conducted, AED provided if appropriate
Eye wash station (if applicable)	Required where chemical splash risk exists

Audit Scoring

Score each category to calculate your overall compliance level:

Spreadsheet vs App — Why Auditing is Easier with FirstAidLog

Feature	Spreadsheet	FirstAidLog
Expiry tracking	Manual date entry + calendar reminders	Automatic alerts when items expiring
Inspection scheduling	Calendar reminders per kit	Automated 90-day scheduling per kit
Photo evidence	Separate photo folder	In-app camera during inspections
Multi-site management	Multiple spreadsheets	Single dashboard, all sites
Audit reports	Manual compilation	One-click PDF/CSV export
Training certificates	File cabinet + spreadsheet	Digital certificate store with expiry alerts
Compliance score	Manual calculation	Real-time compliance dashboard