Run a compliant inspection
in under 5 minutes

Open the Inspection

Navigate to your organisation and select the kit you want to inspect. Tap Inspect to open a new inspection session.

• Select the correct organisation and site from the dropdown if you manage multiple
• Enter your name as the inspector — this appears on the compliance certificate
• The progress ring at the top of the screen fills green as items pass, giving you an instant read on how far through the checklist you are
• Each inspection is timestamped automatically and linked to the kit and site for your audit trail

Pre-inspection kit snapshot. Before the checklist opens, the app displays a summary of the kit's current state based on the last recorded data. This gives you a heads-up on what to expect — so you can prepare replacement stock before starting if needed.

Check Each Item

The item checklist is the core of the inspection. Work through each row one by one, checking both the status and the quantity of every item in the kit.

• Pass / Fail toggle — tap the circle icon to cycle through: unchecked, pass (green), and fail (red).
• Quantity stepper with minimum shown — the stepper displays the current quantity alongside the item's minimum required quantity (for example, 3 / 5 min). You can see at a glance whether stock is below the required level without expanding the row.
• Red counter — the quantity turns red when the count drops below the item's minimum, flagging a shortage immediately.
• Chevron to expand — tap the chevron to open the full detail view: expiry date, notes field, resupply stepper, and item description.
• Items are shown in the same order as your kit template, making it easy to work through the physical kit systematically.

Example: stepper showing 3 counted with a minimum of 5 required. The red count signals a shortage.

Fail All Expired — quick action. If you can see from the pre-inspection snapshot (or a quick visual scan) that multiple items are expired, use the Fail All Expired button in the checklist header. This instantly marks every item with a recorded expiry date in the past as failed, with the reason set to "Expired". You can then review and adjust individual items if needed, saving significant time on large kits.

When an Item Fails

After marking an item as fail, one-tap reason chips appear immediately below the row. Select the reason that best describes the failure — it pre-fills the note field automatically.

• Low Stock — fewer items than required by the kit's minimum quantity setting
• Expired — the item is past its use-by date. The "Fail All Expired" quick action in Step 2 can pre-populate this for all expired items at once.
• Damaged — the item is present but unusable (torn packaging, contaminated, etc.)
• Missing — the item is not present in the kit at all

After selecting a chip, add any extra detail in the free-text note field — the specific lot number of expired stock, the extent of the damage, etc. Notes are captured in the final inspection report.

Correct Expiry Dates

If the expiry date shown in the app doesn't match the label on the physical item, you can fix it on the spot — no need to leave the inspection or open a separate screen.

• Tap the chevron to expand the item row
• Tap the date field — a date picker opens
• Set the correct expiry date from the label on the item
• The date is saved immediately and the inspection record reflects the corrected date
• You can also use your phone camera to scan the expiry date directly from the item label using OCR — tap the camera icon next to the date field

Medication Warning

Australian workplace first aid kits must not contain medication. This includes over-the-counter and prescription drugs alike.

• Items that contain paracetamol, ibuprofen, aspirin, antihistamines, or codeine will display a medication warning badge
• This applies as per Safe Work Australia guidelines and AS 2675 (Contents of first aid kits)
• If a medication warning badge appears, the item should be removed from the kit immediately
• Remove the item from the physical kit and mark it as removed in the app — this keeps your kit contents accurate
• Eye wash, saline solution, and antiseptic creams are generally permitted — refer to your kit type and industry guidelines if uncertain

Environment Checks

After completing the item checklist, the inspection moves to environment checks — a short set of yes/no questions about the kit's physical condition, location, and signage. These are required for a full WHS audit trail.

Any environment check that fails is flagged on the compliance certificate. Add a note for each failed check to document the issue and planned corrective action.

Sign the Inspection

After the environment checks, you will be prompted to sign the inspection using the on-screen signature pad. Draw your signature with your finger or stylus.

• The signature is permanently embedded in the PDF — it cannot be altered after submission
• If the same inspector runs multiple inspections, the signature is re-captured each time to confirm active consent
• You can clear and redraw the signature before submitting if you make a mistake

Resupply — Now or Later

When you reach the end of the inspection, if any items are below their maximum stock level, you'll be prompted to choose a resupply option before submitting.

• Download a Resupply Order — a shopping list CSV showing exactly what needs to be sourced, with quantities needed to restock each item to its maximum level
• The resupply order is linked to the inspection and appears on the kit's history page for reference

Follow-up inspection mode. When a kit previously failed and you return to re-inspect after restocking, the app offers a Follow-up Inspection mode. In this mode, only the items that were recorded as failed in the previous inspection are shown — so you can quickly verify that each deficiency has been corrected without re-checking the entire kit from scratch.

• The full inspection history is preserved — the original fail and the follow-up pass both appear in the kit's audit log
• Once all previously failed items pass the follow-up, the kit's status updates to compliant and a new certificate is generated
• You can switch to a full inspection at any time if you want to re-check all items, not just the failed ones

Complete and Certify

Submit the inspection. If the inspection passes, a suite of compliance outputs are generated immediately and available to download, share, or send.

• The certificate shows COUNTED / RESUPPLIED / TOTAL columns per item — a full audit trail of what was found and what was added on the day
• Environment check results and pass/fail status are included on the certificate
• Inspector name, timestamp, and captured signature are all rendered on the certificate
• If the inspector holds a valid first aid certification, the certification code and expiry date are printed on the certificate

Example: inspector's first aid certification as it appears on the PDF certificate.

Verifiable audit reference. Every certificate includes a QR code that links directly to firstaidlog.com/verify. Anyone who receives the certificate — an auditor, an insurer, or a WHS regulator — can scan the code or visit the URL and look up the inspection record to confirm the certificate is genuine and unaltered.